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How Leading Universities Utilize Workflow Management Software to Streamline and Optimize Online Course Development

Michael Donaghey (Comindware, USA)
Session Information
October 15, 2015 - 2:30pm
Faculty and Professional Development & Support
Institutional Level: 
Multiple Levels
Audience Level: 
Session Type: 
Information Session
Northern Hemisphere E2
Session Duration: 
45 Minutes
Concurrent Session 8

Learn how workflow management tools help optimize online course development processes by seamlessly connecting tasks, documents, data and people into a single collaborative work environment.

Extended Abstract

Some of the fastest-growing universities and colleges in the country are adopting the new trend of utilizing workflow management software to streamline and automate their online course development processes. This popular solution enables higher education institutions to successfully manage its processes while significantly increasing enrollment and the number of online course offerings.
Learn how workflow management software solutions enable higher education institutions to streamline their online course development processes and create a cross collaboration platform for all stakeholders involved. These tools allow colleges and universities to effectively manage critical and complex process while increasing productivity without increasing resources.
Attendees will learn how workflow management tools help optimize online course development processes by seamlessly connecting tasks, documents, data and people into a single collaborative work environment.
Choosing an easily configurable workflow tool can minimize business dependency on IT, allowing you to quickly set up and modify your workflows with a drag and drop simplicity and in what should be an intuitive graphical interface.
Some of the most critical challenges that higher education institutions face when organizing their online course development cycle include:
-Multiple static spreadsheets with the same information leading to inconsistent information
-Unclear responsibilities and failed task handovers
-Disconnected planning and execution
-Difficulty in training new hires/stakeholders
-Lack of visibility into project status and overall processes

Due to the complex nature of course development processes, usually a large number of stakeholders participating in the process are involved. The stakeholders can range from executive directors to instructional designers, to the learning resource teams or subject matter experts.
Colleges and universities can successfully organize the following processes with a workflow management tool by:
a)Deciding what programs to launch
b)Establishing the curriculum for each program
c)Preparing program proposals
d)Recruiting subject matter experts for each course
e)Designing the course and collaborating with the subject matter experts
f)Getting the instructors acquainted with the course
When selecting a workflow management software solution, key features to look out for should include:
-Transparency across academic units for all stakeholders
-A centralized depository for all project related information, discussions and decisions
-Automated notifications
-Document versioning
-Data and reporting tools
By deploying the proper workflow management solution, institutions in higher education can quickly optimize and scale business operations, create real-time visibility, increase team productivity and improve collaboration between all stakeholders in the online course development process.

Lead Presenter

Michael brings more than 20 years of executive and sales management experience to Comindware, building and scaling various companies.

Michael joins Comindware from Cognika where he most recently served as Vice President of Business Development. His ability to acquire and train top sales and marketing talent led Cognika to become a dominant player in the video/big data analytics space.

Michael brings to Comindware a history of sales, marketing and business development leadership with a record of delivering products and services, high performing teams, strategic insight, and executing measurable activities that provide exceptional customer service. Executive leadership with a proven track record and the ability to develop a high set of standards, commitment and execution of the firmÕs goals and objectives.

Accomplishments also include negotiating and launching numerous new business units within North America.