21st Annual Online Learning Consortium International Conference Submission Details


CFP Main Page | Submission Checklist | Submission Details | Presenter FAQ


  1. Session Types
  2. Selection Criteria
  3. Acceptance
  4. Timeline
  5. AV & Media
  6. Presentation Repository
  7. Vendor Presentation Policy


1. Session Types

The conference provides several session types:

Session TypeDescription
Information Session
(45 minutes)
Give a 45 minute presentation in which you (and your co-presenters, if applicable) share information related to one of the learning tracks. Each 45 minute session should include a 35–40 minute presentation and 5–10 minutes for questions, answers, and discussion with the audience.
Discovery Session

Design an (electronic) Discovery Session to share the main points of your research results or program related to a learning track. Discovery Session presentations provide the opportunity for you to both expand your audience and interact individually with interested viewers. We will provide a small table for your laptop and power to the table.

Discovery Sessions are presented simultaneously during one of four 45- minute Discovery Sessions. During the Discovery Session presentation, attendees will freely move between presentations to view your work and talk with you 1:1 about your findings.
Discovery Sessions at OLC conferences are conducted electronically. OLC will provide a table for your laptop and any handouts you may have. Presentations should be made via PowerPoint, Keynote or other method on your computer.  We encourage uploading presentations to VoiceThread to engage our virtual audience as well.
Because you will constantly have attendees stopping by your table, we recommend you keep your presentation down to a few slides (5-6 seems to work well) that can be easily restarted as new viewers come by. You will also have wireless internet access, so that should an attendee want to delve further into your session topic with you, websites and other information can be easily accessed by you.  Please note that computers are not provided. Each presenter must bring his own laptop. Because of the length of the session, we will provide electricity to your table so that your laptop remains fully charged. Set-up time will be emailed to Discovery Session presenters as we get closer to the conference.

Pre-Conference Workshop
(Half Day - 3 hours )


Design an interactive and engaging group session of extended length related to one of the CFP tracks . Workshops should be designed with specific, identifiable learning outcomes with in-class opportunities to support collaborative and/or interactive group activities. Presenters must provide an opportunity for questions, answers, and/or whole group discussion within the course of the workshop and must describe how this element will be used to best engage participants.

Workshops should provide participants with tangible "take-away" information, models, and/or products and should be a more in-depth look into technological tools than available in a shorter Information Session.

Competition for workshop slots is very selective, please understand that you may be considered for an information session instead of a workshop at the workshop chair’s discretion.

The program committee also reserves the right to change the presentation type from the type originally requested by the presenter in order to encourage more participation.


Best-in-Track Selection: Each accepted presentation is eligible to be considered within its assigned track for the “Best-in-Track” Award. Track Chairs who are experts in this field are charged with selecting the Best-in-Track session for their particular track. Each Best-in-Track selection is reviewed and approved by the Program Chair and Conference Chair. Best-in-Track Award recipients will be notified prior to the conference and will be recognized with a certificate of achievement at the conference.

2. Selection Criteria

The following rubric will be used to evaluate all proposals in the refereed proposal review process.

  • Do the title and abstract clearly describe the session?
  • Is the proposed topic timely and/or appropriate?
  • What are the session outcomes?
  • Will this session positively contribute to the conference and to the field?
  • Are the format and session type selected for the presentation the most appropriate to the topic and format of the presentation?
  • Is the session designed to be interactive and engage the audience?
  • Are you sharing research data or assessment information during the session?

Specific Criteria:

  • Relevance to the conference
  • Clarity
  • Audience Appeal
  • Relevance to Research/Theory/Practice

During the review process, reviewers are also asked to indicate whether or not your proposal meets Effective Practice criteria and would be a good candidate for EP submission. We encourage, but do not require, Effective Practice submissions from conference presenters.  EP submissions from conference presenters will be eligible for Effective Practice Awards selection; awards will be presented onsite at the conference. With regard to effective practices, reviewers will consider proposals in light of this question: 

  • Does this proposal include all 5 of the following elements: innovation, replicability, impact, evidence and scope?


3. Acceptance

If your proposal is accepted, you will be asked to:

  • Register for the conference and pay the published fees
  • Edit all materials used in your session
  • Transmit your Power Point Slides, Handout (PDF files), data charts, or other presentation materials to the conference repository by the deadline of October 1, 2015


4. Timeline

  • Proposals due by May 12, 2015
  • Notification of acceptance by June 24, 2015
  • Deadline for presenters to accept is July 10, 2015
  • Deadline for presenters to register is August 14, 2015
  • Final date for presenters to edit abstracts is August 14, 2015
  • Presentation submission for Proceedings by October 1, 2015


5. AV & Media

Note: The following standard audiovisual equipment will be provided in each room: data projector equipped with a universal VGA cable to accommodate both PC and Macintosh platforms, an Internet connection, and a screen. Overhead projectors and TV/VCR units will be made available upon request. (Note: Presenters should plan to provide their own computer equipment or other specialized equipment).  Microphones will be supplied as needed in larger rooms.

PLEASE NOTE: There is a field on the submission form for special A/V and/or media needs, however, this could result in extra fees billed to you.


6. Presentation Repository

If your presentation is accepted, you are strongly encouraged to post it as a pdf or PowerPoint file to the presentation repository by October 1, 2015. The contributions will remain online as part of the conference materials after the conference. You will be notified of the presentation repository site at a later date by the conference management team. Session abstracts and information about the presenters also will be included on the site.

IMPORTANT: In order to post your final presentation to the conference website, you will need an account on onlinelearningconsortium.org. You can create your (free) user account at any time. Presenters will be provided instructions on how to upload their presentation materials at a later date (after acceptance of proposals).


7. Vendor Presentation Policy

Companies and vendors provide value to OLC Conferences through program presentations, exhibits and sponsorships.  Vendors may submit presentations in two ways:

1. Academic Presentations:

  • Any individual or group may submit papers to the traditional academic presentation track for presentation.  Presentations must be non-commercial, and focus specifically on the track topics.  Presentation content will be reviewed by the conference committee as part of the regular review process.   Presentations must contribute new knowledge to the field through the presentation of original research or applications.  Presentations of an academic nature should be submitted through the call for papers system.
  • Submissions by individuals or groups representing vendors that are reviewed in the Call for Papers process and determined not to be appropriate for an academic track may be moved to the Vendor Showcase for consideration at the request of the submitter.

2. Vendor Showcase Presentations:

  • Vendor showcase sessions are established as part of the conference program schedule to allow sponsors/exhibitors to make presentations on their products and services during the conference.  
  • Vendor showcase presentations may include submissions to the CFP system that are moved from academic tracks in the CFP system to the Vendor Showcase schedule at the recommendation of the Program co-chairs
  • Vendor showcase proposals from sponsors and exhibitors may be submitted directly to Christine Hinkley as part of the sponsorship/exhibit process.  Showcase proposals will be reviewed by Christine and the conference co-chairs for approval of content.
  • National and Gold sponsors are guaranteed a Vendor Showcase presentation slot.  Remaining Vendor Showcase slots are assigned to sponsors by level,  then to exhibitors in the order exhibit contracts were received, and finally to non-sponsor/exhibitor companies on a space-available basis. 
  • These sessions are distinctly marked as Vendor Showcase presentations in conference materials including the program book, website and room signage.
  • Conference program materials include language that these presentations should be expected to include some sales promotional language in them.  These sessions are clearly marked as sessions that have not been peer-reviewed.