The following guidelines are meant to help you with your preparations to present at the conference. Should you have additional questions after reading these guidelines, please contact the OLC Conference Management Team at email@example.com.
Yes, all presenters are required to register in advance of the conference. Presenters must register and pay the registration fee no later than May 7, 2015 in order to avoid potential session cancelation. The registration fee table can be found on the registration page.
Any presenter unable to register by May 7 should contact Christine Hinkley, Director of Conferences, at firstname.lastname@example.org with a description of the issue and the time frame you expect it to be resolved within.
No, OLC does not cover any other conference-related expenses for presenters. As a non-profit, OLC is unable to provide assistance for travel or lodging expenses to presenters. Presenters are responsible for their own travel and lodging expenses, including all taxes and fees on said travel and lodging expenses.
The final date presenters can submit edits to their abstracts or submit co-presenter information is May 7, 2015. Any changes submitted after that date will not be included in the printed Schedule at a Glance and may or may not be updated on the website and in the mobile app.
Any changes to presenters, session descriptions, etc. must be submitted no later than May 7, 2015 to email@example.com.
No, OLC does not require a final paper submission. Your presentation is your final product. We require presenters to upload a final presentation by July 1, 2015 to the presenter's session page so that it is available to conference attendees. This material, along with the full abstract and information about the authors, becomes part of the conference materials that remain on the website.
You may also elect to submit a final paper, should you have one, for consideration for publication in OLC's Online Learning (formerly JALN) . These are the stated guidelines for the journal: papers should be full papers, which include scientific rigor and data. The results presented should clearly advance our field by providing new information. Papers that are purely anecdotal or have no research underlayment will not be considered for publication. Papers are typically 10 to 20 pages printed and conform to the guidelines for publication found at onlinelearningconsortium.org/publications/olj_main.
OLC's policy on virtual presentations is that the lead presenter must register for and attend the conference on-site. A co-presenter may be brought in virtually and must pay the virtual registration fee. OLC does not provide IT support or cover the cost of any additional technology required for virtual presenters.
OLC's policy on virtual Discovery Session presentations is that the lead presenter must register for and attend the conference on-site. A co-presenter may be brought in virtually and must pay the virtual registration free. OLC does not provide IT support or cover the cost of any additional technology required for virtual presenters.
No, OLC does not provide laptops for presenters.
Each room is equipped with an LCD projector (16:9 aspect ratio), a wired Internet connection to the podium, laptop audio output capability, a podium and a screen. Computers are not provided. Each presenter must bring his own laptop. LCD projectors are installed with a universal VGA cable to accommodate both PC and Macintosh systems. Make certain that your computer is properly configured and all the necessary plug-ins have been pre-loaded prior to your presentation.
If you are using a non-PC device to present, be sure to bring the appropriate adapters. If you are presenting using an Apple Macintosh computer, PLEASE remember to bring your video adapter – specifically, the adapter that converts your computer’s video output to VGA. A VGA connector looks like the standard 15-pin monitor connector.
In addition, because of the idiosyncrasies of internet traffic, you should consider loading Web pages onto a flash drive rather than trying to call them up live. If you have technical questions or other A/V needs not mentioned above, please contact OLC Conference Tech Support at firstname.lastname@example.org.
Yes, OLC has contracted for a special room rate at the Sheraton Denver Downtown, where the conference will be held. Attendees of the conference must book their hotel room through the conference website no later than Tuesday, June 16 , 2015 in order to receive discounted rates starting at $169.00* per night plus taxes and fees. You will be able to make your hotel reservations using the reservations link on the travel page.
The conference website will have a complete listing of sessions where you may find the date and time assigned for your presentation. After the schedule is published, you may search for your presentation date/time/room assignment. You may search a number of ways – by track, by presentation type, date, etc. – to find your presentation. There are links for types (interactive workshop, information session, poster session) at the top of the page; once there, hit ‘Control F’, type in your last name, and it will highlight your name showing you where your listing is. Click on the link for your presentation and you will see the full description for your session.
Please refer to the conference website if you are uncertain about your presentation type. It will be listed as part of your presentation description.
Certain sessions have been designated for live webcast from the conference for virtual attendee viewing. Please review the live webcast schedule to determine if your session has been designated for broadcast. If so, at least one presenter from each broadcast session must complete the presenter release form. Please note that the release form asks the lead presenter for each live streamed session to upload a profile picture which will be used in the streamed session catalog. The size of the image should be at least 300-400 pixels wide (a few inches).
You will have a session chair at your presentation to introduce your session as well as monitor questions during the broadcast from virtual attendees and present those to you on their behalf during Q & A. Your session chair will make contact with you prior to the start of the conference.
If you are a virtual presenter, we ask that you:
- Design with a virtual audience in mind:
- Open with an interesting story or interactive activity to engage both audiences
- Incorporate interactive features (i.e. polling, Q&A, Twitter) to engage virtual attendees at the beginning, middle and end
- Plan content in small segments that allow for discussion breaks or interactivity (no more than 7-10 minutes without a break for question or interaction)
- Minimize information on slide
- Plan to ask questions of the entire audience and seek responses from virtual attendees before you respond
- Deliver an interactive session:
- Arrive in your physical session location a few minutes prior to the session to meet your session chair and agree on a signal that will indicate there are questions from the virtual audience.
- Provide information on interactive features (i.e. polling information), so all information is available to the virtual audience.
- When a question is asked by an in-person attendee, repeat the question if he/she does not use a microphone, before answering it.
- Save time at the end of the presentation for audience Q & A (in addition to responding to questions during the presentation as applicable).
- Thank both audiences for their participation.
- Be sure to always use your microphone when speaking and answering questions. If a member of the onsite audience asks a question without a microphone, please repeat it using your microphone so that the virtual audience hears both the question and your answer.
- Do not run over your allotted time (50 minutes) for your session. This includes approximately 40-45 minutes of presentation and 5-10 minutes for Q & A at the end.
- Insert the OLC-provided session evaluation reminder slide into the opening of your presentation. Please include the virtual audience in your reminder that they may provide an evaluation of your session using the mobile app.
All webcast sessions will be available on-demand post-conference to all onsite and virtual attendees for 1 year. If you have any questions regarding the webcast sessions, contact the conference management team at email@example.com.
Please take a moment and look over these guidelines and documents if your presentation is scheduled to be webcast:
- Presenter Considerations - A useful guide to prepare the presenters.
- Mediasite Player - Features, functions and technical requirements for the viewing audience.
- Mediasite Test Presentation - Mediasite presentations will play with any major internet browser. Use the following links to ensure a successful playback experience.
Yes. Each session has a link on the website and in the mobile app that allows attendees to complete session evaluation forms online. All session evaluations will be collected, tabulated by the conference management team, and the results sent to you in the weeks following the conference. Keynote and plenary presentations will have their evaluations gathered in the online post-conference survey.
Each session will have either a session chair or a door monitor. All live-webcast sessions will have session chairs, who will notify the AV manager if the presenter is having technical issues, introduce the presentation to the onsite and virtual audiences, monitor the live webcast, collect virtual attendee questions to pose to the presenter(s) during Q & A, and collect session evaluations at the end of the session to return to the registration desk.
Non-webcast sessions will have door monitors, who will report technical issues to the AV manager and collect session evaluations at the end of the session.
Due to the number of presentations, we are unable to make photocopies of any presentation materials, either onsite or prior to the conference. We encourage you to post your presentation and any support materials to the conference proceedings repository. If you feel you must provide handouts during your presentation, we recommend bringing at least 35-50 copies. If there are extra handouts, you may bring them to the Registration Desk and they will be displayed for others to pick-up.
Yes! Lets work together to create some buzz about your participation in this conference! Please promote your own presentation as well as the conference in general to your colleagues and social networks. The Twitter handle for this conference is @OLCToday; the hashtag for this conference is #blend15. Feel free to create hashtag for your own presentation as well. Presenters may email their Twitter hashtags to firstname.lastname@example.org by May 7 for inclusion in the program book. We also suggest you post hashtags at the start of your session and encourage attendees to use them.
- Pick-up your name badge at the conference registration desk
- Check the schedule to verify your session time/room. Last minute changes are always possible.
- There will be one session of Discovery Session presentations, Tuesday 5:30-6:30pm. You may set up for your Discovery Session presentation in the Exhibit Hall anytime after 2:00pm. You will find signs on the tables in that area indicating in which space you should set-up your equipment. Sessions are arranged alphabetically by title. However, do not leave your laptop unattended at anytime in the Discovery Session area. We recommend instead that you leave the concurrent session just prior to your Discovery session a little early to give yourself plenty of time to set-up your laptop for your Discovery Session presentation.
- There will be two Discovery Session presentations at each 8' long counter-high table, with one presenter on each end of the table occupying a 3-4' space. When you enter the exhibit hall area to set-up, you will find a sign indicating the location of your session (sessions are arranged alphabetically by session title).
- A chair will be provided for the presenter, although don't expect to sit much - there is a constant flow of traffic as attendees flow through the room to visit the various presentations.
- Each presenter must bring their own laptop from which to present. The conference does not provide laptops for presenters. We will provide electricity to your table so that your device remains fully charged throughout the session.
- There is no right or wrong way to present your Discovery Session. There are no specific requirements, other than they be conducted electronically on a laptop or other electronic device (such as an iPad) large enough for an attendee to easily read the screen while standing next to you. No projector devices, please. There simply is no room for screens and the distance required to project clear images.
- In general, we recommend a short series of PowerPoint slides (no more than 5) that hit your key points and are visually appealing to draw attendees to your table. The Discovery Session is 60 minutes long, so you will be starting and stopping the slide show repeatedly as attendees come and go from your table.
- Don't feel that you must follow that format, however. We've seen everything from a paperless Discovery Session presented as a blog http://onlinelearningconsortium.org/conferences/2011/aln/online-career-services-blogs-eportfolios to an 11 slide presentation with an accompanying handout provided in a traditional format http://onlinelearningconsortium.org/conferences/2011/aln/online-nursing-student-satisfaction-addition-audio-visual-feedback. Really, anything goes, as long as you are getting your facts and research communicated to attendees. An example of a traditional 5 slide presentation with nice graphics: http://onlinelearningconsortium.org/conferences/2011/aln/practical-approach-collaborative-learning-initiatives-using-wiki-mediated-envir
- There will be wireless internet available during your presentation. Should an attendee show great interest in your subject and want to get into a deeper discussion with you, we recommend you have other materials (a longer PowerPoint, links to key internet sites, etc.) available and easily accessible.
- It is especially important for Discovery Session presenters to upload your Discovery Session presentation and any support materials (including handouts) to the conference repository prior to the conference. There are 20+ Discovery Sessions occurring during this session, and attendees will want to view in the conference repository any Discovery Session they miss. If you have questions on how to "claim" your page on the website to do this, please contact OLC Conference Tech Support at email@example.com.
- Handouts can be uploaded to the repository. However, if you feel you must have some hard-copy handouts on hand, please print them and bring them with you. We are unable to print those for you onsite.
- Finally, please note that there is no laptop audio output provided in the electronic Discovery Session. It is simply too loud to be able to use audio output of any type during your presentation.
- GUIDELINES ON PRESENTING YOUR INTERACTIVE WORKSHOP SESSION: (What to cover; how to engage; breaks, etc.) Workshops should be designed with specific, identifiable learning outcomes for participants and provide participants with tangible "take-away" information, models, and/or products with multiple opportunities for collaborative and/or interactive group activities to engage participants in a more in-depth look into the topic and related technological tools. Presenters must describe how participant engagement will be used to achieve participant learning outcomes. Presenters must account for questions, answers, and/or whole group discussion within the course of the workshop.
- TIME, DATE & LENGTH OF INTERACTIVE WORKSHOPS: The Interactive Workshops will be held on Tuesday, July 7, 2015. All 90-minute Workshop sessions will run 8:30am-10:00am and 10:30am-12:00pm, with a 30-minute networking coffee break between workshop sessions. Extended 210 minute workshops will run 8:30am-12:00pm, including one 30-minute networking coffee break. In your session acceptance email, you will find the specific time for your session. We recommend that you arrive 15-20 minutes early to prepare and set up any necessary configurations needed for your session.
- ROOM LAYOUT: Workshop rooms hold anywhere from 40 to 70 people, with roundtable seating for 8.
- PRESENTATION TECHNOLOGY: Each room is equipped with an LCD projector (16:9 aspect ratio), a wired Internet connection to the podium, laptop audio output capability, a podium and a screen. Rooms are not equipped with computers; presenters must provide their own computers. The conference does not provide laptops for presenters. We recommend you bring any specialized conversion cables along with you. We will provide electricity to your table so that your device remains fully charged throughout the session. In each room, you will find information regarding equipment set-up. Technicians will be roaming the rooms to assist if needed. Please do not leave your laptop/presentation material unattended at any time during the Interactive Workshop Session area.
- PARTICIPANT TECHNOLOGY PROVIDED: Interactive Workshops leaders must explicitly note what technology participants are expected to bring along with them to the session. No in-room computers are available. PLEASE NOTE- not all participants will be able to bring computers or tablets. Wireless connectivity is provided for participants.
- PRIOR TO THE CONFERENCE: We ask that all Interactive Workshops presenters upload their presentation and any support materials (including handouts) to the conference repository prior to the conference. Since there are a large number of Interactive Workshop Sessions occurring during this time period, attendees will want to view in advance the conference repository to determine their Interactive Workshop selection and find materials for those they will miss. If you have questions on how to "claim" your page on the website to do this, please contact OLC Conference Tech Support at firstname.lastname@example.org.
- HANDOUTS/DOCUMENTS FOR PARTICIPANTS: Handouts should be uploaded to the repository associated with your Interactive Workshop session (due April 1, 2015). If you wish to use hard-copy handouts during your workshop, please print them in advance and bring them with you. We are unable to print onsite.
- Please note that computers are not provided for this or any session, therefore all sessions are designated at BYOD (Bring Your Own Device). Each presenter must bring his own laptop/device, and must specify what device requirements are expected of participants attending the workshop.
We ask that you do this prior to July 1, 2015.
As lead presenter of a session at the conference, you are responsible for uploading your final presentation and materials. If you have already uploaded your final presentation, please disregard this email. By following these instructions, you will be able to:
- Upload your final presentation and any supplemental files
- Add any additional notes about your session
Lead presenters are resposible for uploading presentation materials. If you will be delegating these responsibilities to a co-presenter who has already claimed the session, please forward this message to the appropriate person. Conversely, if you cannot find a claimed session under your own name, it is possible that a co-presenter has previously claimed it or that you have not yet claimed your session. If you have any questions, please email email@example.com.
Why should I complete this process?
- Providing your final presentation is essential to providing a quality conference experience. Once completed, the collection is published on our website as part of the conference proceedings and made available to other conference attendees. Attendees will receive a link in the final conference update email to activate their full conference access on the website, including access to presentation materials and streaming sessions.
- If you are seeking tenure, you might be able to use this to indicate contribution to your field if your institution uses peer-reviewed accepted conference presentations as potential tenure review criteria.
Note: Reading these instructions and completing this task should take you no more than 10 minutes. If you prefer, we have a short video that illustrates the process.
Log into your OLC account FIRST! (This is the account you used to claim your session and confirm your presentation slot. You MUST be logged in to upload files to your session page.)
Go to http://onlinelearningconsortium.org/conference/2015/blended/claim-session and find the appropriate session under My Sessions. (Note: if you have not claimed your session yet, search for your Last Name or Paper ID number in the search box, find your session in the search results, and click the "This is my session!" button.)
Select "Upload Final Presentation" from the My Sessions page.
Upload your file:
1.) Click on the "Edit" tab.
2.) Choose your presentation file that is located on your computer.
3.) Select the "Upload" button.
4.) Scroll to the bottom of the page and select "Save".
Key points to remember:
- If you return to http://onlinelearningconsortium.org/conference/2015/blended/claim-session, you will be able to see any sessions you have claimed. Also at this page, you will find links to your session's evaluations after the conference.
- Alternatively, if you are logged into your onlinelearningconsortium.org user account, you may go to the All Sessions Listing, ctrl+F to search for your name/presentation, open your session page, and click on the "Edit" tab to upload your final presentation and supplemental materials.
- You may upload a revised version of your presentation at any time leading up to the conference by following these steps.
- IMPORTANT: Once you've browsed for your file and selected the upload button (image above), remember to scroll down to the bottom of the page to submit / save the page.
- Complete your OLC user account profile!
- If you have any problems with this process, contact firstname.lastname@example.org.
- If you continue to have problems, stop by the on-site registration desk and we will help you get your presentation uploaded.
Thank you! We truly appreciate your contribution to this year's conference and look forward to seeing you in Denver.