The following guidelines are meant to help you with your preparations to present at the conference. Should you have additional questions after reading these guidelines, please contact the OLC Conference Management Team at email@example.com.
Yes, all presenters are required to register in advance of the conference. Presenters must register and pay the registration fee no later than February 25, 2015 in order to avoid potential session cancelation. The registration fee table can be found on the registration page.
Any presenter unable to register by February 25 should contact Christine Hinkley, Director of Conferences, at firstname.lastname@example.org with a description of the issue and the time frame you expect it to be resolved within.
No, OLC does not cover any other conference-related expenses for presenters. As a non-profit, OLC is unable to provide assistance for travel or lodging expenses to presenters. Presenters are responsible for their own travel and lodging expenses, including all taxes and fees on said travel and lodging expenses.
The final date presenters can submit edits to their abstracts or submit co-presenter information is February 25, 2015. Any changes submitted after that date will not be included in the printed Schedule at a Glance and may or may not be updated on the website and in the mobile app.
Any changes to presenters, session descriptions, etc. must be submitted no later than February 25, 2015 to email@example.com.
No, OLC does not require a final paper submission. Your presentation is your final product. We require presenters to upload a final presentation by April 1, 2015 to the presenter's session page so that it is available to conference attendees. This material, along with the full abstract and information about the authors, becomes part of the conference materials that remain on the website.
You may also elect to submit a final paper, should you have one, for consideration for publication in OLC's Online Learning (formerly JALN) . These are the stated guidelines for the journal: papers should be full papers, which include scientific rigor and data. The results presented should clearly advance our field by providing new information. Papers that are purely anecdotal or have no research underlayment will not be considered for publication. Papers are typically 10 to 20 pages printed and conform to the guidelines for publication found at onlinelearningconsortium.org/publications/olj_main.
OLC's policy on virtual presentations is that the lead presenter must register for and attend the conference on-site. A co-presenter may be brought in virtually and must pay the virtual registration fee. OLC does not provide IT support or cover the cost of any additional technology required for virtual presenters.
OLC's policy on virtual Discovery Session presentations is that the lead presenter must register for and attend the conference on-site. A co-presenter may be brought in virtually and must pay the virtual registration free. OLC does not provide IT support or cover the cost of any additional technology required for virtual presenters.
New for 2015: OLC's ET4Online is partnering with VoiceThread to offer a virtual component to the Discovery Sessions. The partnership will connect face-to-face ET4Online Discovery Session presenters with virtual conference attendees (and beyond). Simply by uploading a PDF of one's Powerpoint or Keynote presentation into VoiceThread and recording personalized voice comments to expand upon each slide, each Discovery Session presenter will also create an asynchronous voice conversation about their session topic. VoiceThreads are interactive, providing an opportunity for virtual attendees to view and ask questions on any slide in a VoiceThread.
No, OLC does not provide laptops for presenters. All sessions are considered BYOD for both the presenters and the participants.
Each room is equipped with an LCD projector, a wired Internet connection to the podium, laptop audio output capability, a podium and a screen. Computers are not provided. Each presenter must bring his own laptop. LCD projectors are installed with a universal VGA cable to accommodate both PC and Macintosh systems. Make certain that your computer is properly configured and all the necessary plug-ins have been pre-loaded prior to your presentation.
If you are using a non-PC device to present, be sure to bring the appropriate adapters. If you are presenting using an Apple Macintosh computer, PLEASE remember to bring your video adapter – specifically, the adapter that converts your computer’s video output to VGA. A VGA connector looks like the standard 15-pin monitor connector.
In addition, because of the idiosyncrasies of internet traffic, you should consider loading Web pages onto a flash drive rather than trying to call them up live. If you have technical questions or other A/V needs not mentioned above, please contact OLC Conference Tech Support at firstname.lastname@example.org.
Yes, OLC has contracted for a special room rate at the Sheraton Dallas Hotel, where the conference will be held. Attendees of the conference must book their hotel room through the conference website no later than Friday, April 10, 2015 in order to receive discounted rates starting at $155.00* per night plus taxes and fees. You will be able to make your hotel reservations using the reservations link on the travel page.
The conference website will have a complete listing of sessions where you may find the date and time assigned for your presentation. After the schedule is published, click here to search for your presentation date/time/room assignment. You may search a number of ways – by track, by presentation type, date, etc. – to find your presentation. There are links for types (interactive workshop, information session, poster session) at the top of the page; once there, hit ‘Control F’, type in your last name, and it will highlight your name showing you where your listing is. Click on the link for your presentation and you will see the full description for your session.
Please refer to the conference website if you are uncertain about your presentation type. It will be listed as part of your presentation description.
Certain sessions have been designated for live webcast from the conference for virtual attendee viewing. Please review the live webcast schedule to determine if your session has been designated for broadcast. If so, at least one presenter from each broadcast session must complete the presenter release form. Please note that the release form asks the lead presenter for each live streamed session to upload a profile picture which will be used in the streamed session catalog. The size of the image should be at least 300-400 pixels wide (a few inches).
Beyond the release form, no additional preparation is required for live-webcast presenters. You will have a session chair at your presentation to introduce your session as well as monitor questions during the broadcast from virtual attendees and present those to you on their behalf during Q & A. Your session chair will make contact with you prior to the start of the conference.
All webcast sessions will be available on-demand post-conference to all onsite and virtual attendees for 1 year. If you have any questions regarding the webcast sessions, contact the conference management team at email@example.com.
Please take a moment and look over these guidelines and documents if your presentation is scheduled to be webcast:
- Presenter Considerations - A useful guide to prepare the presenters.
- Mediasite Player - Features, functions and technical requirements for the viewing audience.
- Mediasite Test Presentation - Mediasite presentations will play with any major internet browser. Use the following links to ensure a successful playback experience.
Yes. Each session has a link on the website and in the mobile app that allows attendees to complete session evaluation forms online. All session evaluations will be collected, tabulated by the conference management team, and the results sent to you in the weeks following the conference. Keynote and plenary presentations will have their evaluations gathered in the online post-conference survey.
Each session will have either a session chair or a door monitor. All live-webcast sessions will have session chairs, who will notify the AV manager if the presenter is having technical issues, introduce the presentation to the onsite and virtual audiences, monitor the live webcast, collect virtual attendee questions to pose to the presenter(s) during Q & A, and collect session evaluations at the end of the session to return to the registration desk.
Non-webcast sessions will have door monitors, who will report technical issues to the AV manager and collect session evaluations at the end of the session.
Due to the number of presentations, we are unable to make photocopies of any presentation materials, either onsite or prior to the conference. We encourage you to post your presentation and any support materials to the conference proceedings repository. If you feel you must provide handouts during your presentation, we recommend bringing at least 35-50 copies. If there are extra handouts, you may bring them to the Registration Desk and they will be displayed for others to pick-up.
Yes! Lets work together to create some buzz about your participation in this conference! Please promote your own presentation as well as the conference in general to your colleagues and social networks. The Twitter handle for this conference is @OLCToday; the hashtag for this conference is #et4online. Feel free to create hashtag for your own presentation as well. Presenters may email their Twitter hashtags to firstname.lastname@example.org by February 25th for inclusion in the program book. We also suggest you post hashtags at the start of your session and encourage attendees to use them.
- Pick-up your name badge at the conference registration desk
- Check the schedule to verify your session time/room. Last minute changes are always possible.
- New for 2015: Presentations should be made via Powerpoint, Keynote or other method on your computer and then uploaded to VoiceThread. OLC Partners with VoiceThread for ET4Online's Discovery Sessions The partnership will connect face-to-face ET4Online Discovery Session presenters with virtual conference attendees (and beyond). Simply by uploading a PDF of one's Powerpoint or Keynote presentation into VoiceThread and recording personalized voice comments to expand upon each slide, each Discovery Session presenter will also create an asynchronous voice conversation about their session topic. VoiceThreads are interactive, providing an opportunity for virtual attendees to view and ask questions on any slide in a VoiceThread.
- Each ET4Online 2015 Discovery Session presenter will also receive:
- A complimentary 1-year Higher Ed Single Instructor license. ($99 value)
- The opportunity to be part of a cutting-edge VoiceThread feature (not even released yet!) that will facilitate the curation of a group of VoiceThreads in an embeddable content frame.
- Follow these directions to upload and claim your license.
- VoiceThread Resources:
- There will be two Discovery Sessions, Wednesday 3:00-4:00pm and Thursday 4:30-5:30pm. You may set up for your Discovery Session in the Exhibit Hall anytime after 2:00pm. You will find signs on the tables in that area indicating in which space you should set-up your equipment. Sessions are arranged alphabetically by title. However, do not leave your laptop unattended at anytime in the Discovery Session area. We recommend instead that you leave the concurrent session just prior to your Discovery session a little early to give yourself plenty of time to set-up your laptop for your Discovery Session presentation.
- There will be two Discovery Sessions at each 8' long counter-high table, with one presenter on each end of the table occupying a 3-4' space. When you enter the room (at this conference, it is in the Mezzanine exhibit area) to set-up, you will find a sign indicating the location of your session (sessions are arranged alphabetically by session title).
- A chair will be provided for the presenter, although don't expect to sit much - there is a constant flow of traffic as attendees flow through the room to visit the various presentations.
- Each presenter must bring their own laptop from which to present. The conference does not provide laptops for presenters. We will provide electricity to your table so that your device remains fully charged throughout the session.
- There is no right or wrong way to present your Discovery Session. There are no specific requirements, other than they be conducted electronically on a laptop or other electronic device (such as an iPad) large enough for an attendee to easily read the screen while standing next to you. No projector devices, please. There simply is no room for screens and the distance required to project clear images.
- In general, we recommend a short series of PowerPoint slides (no more than 5) that hit your key points and are visually appealing to draw attendees to your table. The Discovery Session is 60 minutes long, so you will be starting and stopping the slide show repeatedly as attendees come and go from your table.
- There will be wireless internet available during your presentation. Should an attendee show great interest in your subject and want to get into a deeper discussion with you, we recommend you have other materials (a longer PowerPoint, links to key internet sites, etc.) available and easily accessible.
- It is especially important for Discovery Session presenters to upload your Discovery Session presentation and any support materials (including handouts) to the conference repository prior to the conference. There are 40+ Discovery Sessions occurring during this session, and attendees will want to view in the conference repository any Discovery Session they miss. If you have questions on how to "claim" your page on the website to do this, please contact OLC Conference Tech Support at email@example.com.
- Handouts can be uploaded to the repository. However, if you feel you must have some hard-copy handouts on hand, please print them and bring them with you. We are unable to print those for you onsite.
- Finally, please note that there is no laptop audio output provided in the electronic Discovery Session. It is simply too loud to be able to use audio output of any type during your presentation.
- GUIDELINES ON PRESENTING YOUR INTERACTIVE WORKSHOP SESSION: (What to cover; how to engage; breaks, etc.) Workshops should be designed with specific, identifiable learning outcomes for participants and provide participants with tangible "take-away" information, models, and/or products with multiple opportunities for collaborative and/or interactive group activities to engage participants in a more in-depth look into the topic and related technological tools. Presenters must describe how participant engagement will be used to achieve participant learning outcomes. Presenters must account for questions, answers, and/or whole group discussion within the course of the workshop.
- TIME, DATE & LENGTH OF INTERACTIVE WORKSHOPS: The Interactive Workshops will be held on Wednesday, April 22, 2015. All 90-minute Workshop sessions will run 8:30am-10:00am and 10:30am-12:00pm, with a 30-minute networking coffee break between workshop sessions. Extended 210 minute workshops will run 8:30am-12:00pm, including one 30-minute networking coffee break. In your session acceptance email, you will find the specific time for your session. We recommend that you arrive 15-20 minutes early to prepare and set up any necessary configurations needed for your session.
- ROOM LAYOUT: Workshop rooms hold anywhere from 40 to 70 people, with roundtable seating for 8.
- PRESENTATION TECHNOLOGY: Each room is equipped with an LCD projector, a wired Internet connection to the podium, laptop audio output capability, a podium and a screen. Rooms are not equipped with computers; presenters must provide their own computers. The conference does not provide laptops for presenters. We recommend you bring any specialized conversion cables along with you. We will provide electricity to your table so that your device remains fully charged throughout the session. In each room, you will find information regarding equipment set-up. Technicians will be roaming the rooms to assist if needed. Please do not leave your laptop/presentation material unattended at any time during the Interactive Workshop Session area.
- PARTICIPANT TECHNOLOGY PROVIDED: Interactive Workshops leaders must explicitly note what technology participants are expected to bring along with them to the session. No in-room computers are available. PLEASE NOTE- not all participants will be able to bring computers or tablets. Wireless connectivity is provided for participants.
- PRIOR TO THE CONFERENCE: We ask that all Interactive Workshops presenters upload their presentation and any support materials (including handouts) to the conference repository prior to the conference. Since there are a large number of Interactive Workshop Sessions occurring during this time period, attendees will want to view in advance the conference repository to determine their Interactive Workshop selection and find materials for those they will miss. If you have questions on how to "claim" your page on the website to do this, please contact OLC Conference Tech Support at firstname.lastname@example.org.
- HANDOUTS/DOCUMENTS FOR PARTICIPANTS: Handouts should be uploaded to the repository associated with your Interactive Workshop session (due April 1, 2015). If you wish to use hard-copy handouts during your workshop, please print them in advance and bring them with you. We are unable to print onsite.
- Please note that computers are not provided for this or any session at ET4Online, therefore all sessions are designated at BYOD (Bring Your Own Device). Each presenter must bring his own laptop/device, and must specify what device requirements are expected of participants attending the workshop.
We ask that you do this prior to April 1, 2015.
No, OLC does not provide flipcharts for presenters to use in the presentation rooms except to workshop presenters on request. We recommend that you start a Google doc and project it as your "flip chart" and then share the doc with any participants who want access after your presentation.